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HR and Payroll Outsourcing

Our team provides your business with full HR and payroll services across Ireland.

This outsourcing model that allows businesses to focus on their core activities while specialists handle HR and payroll tasks. 

The integration of human resources and payroll streamlines processes, minimises paperwork, enables automatic updates and allows for easier reporting.

Contact our friendly team at HR Buddy for expert support with this critical area of business management.
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Outsourced HR and payroll services

One of the key components of HR and payroll outsourcing is the availability of specialised outsourced payroll services.

These services encompass a range of functions, from payroll processing and payroll services to managing payroll queries and ensuring net pay accuracy.

Our outsourced payroll service is fully compliant with the Workplace Relations Commission (WRC) guidelines.

HR Buddy makes the process as user friendly as possible. Here’s how it works:

  • We calculate pay and deductions
  • We create pay slips
  • We send you the figures
  • You authorise the payments

HR Buddy also offers additional payroll services, depending on your needs. These include:

  • Integrated cloud storage
  • Staff cost analysis
  • E-roster employees
  • Geo staff locator
  • Staff scheduling
  • Clock in/ clock out remotely (using mobile phone)
  • Track employee hours

Outsourced payroll services are designed to handle the complexities of payroll operations, freeing up valuable time for businesses.

Call our friendly team on 064 669 8034 or use the contact form to book a call back.

What does payroll involve?

Payroll involves the process of calculating and distributing employee compensation, including wages, salaries, bonuses, and deductions.

In the Irish market context, payroll activities encompass various tasks to ensure compliance with local regulations and accurate financial transactions.

Here’s an overview of what payroll involves:

  • Salary calculation: Determining employee wages and salaries based on hours worked, fixed salaries, or other agreed-upon compensation structures
  • Tax deductions: Calculating and deducting income tax, Pay-As-You-Earn (PAYE), and other statutory deductions as per Irish tax laws
  • Social insurance contributions: Ensuring the accurate calculation and deduction of social insurance contributions, including contributions to the Pay Related Social Insurance (PRSI) system
  • Pension contributions: Managing and deducting pension contributions in accordance with employee pension schemes and Irish pension regulations
  • Benefits administration: Handling additional employee benefits such as health insurance, bonuses, and other allowances
  • Statutory compliance: Staying up-to-date with Irish payroll legislation and ensuring compliance with statutory requirements, including filing necessary reports to Revenue
  • Record-keeping: Maintaining accurate records of employee earnings, tax deductions, and other payroll-related information for auditing and reporting purposes
  • Payment processing: Facilitating the actual disbursement of employee salaries through various payment methods, such as direct deposit or physical checks
  • Year-end reporting: Preparing and submitting year-end reports and summarising total earnings and deductions for the tax year
  • Communication with employees: Providing clear and transparent communication to employees regarding their pay, deductions, and any relevant changes in payroll policies

For businesses in the Irish market looking to streamline and enhance their payroll processes, consider partnering with a reputable HR outsourcing business like HR Buddy.

Our comprehensive payroll outsourcing services ensure accurate, compliant, and efficient payroll management, allowing you to focus on your core business activities.

What are the benefits of outsourcing payroll?

HR payroll outsourcing can provide several benefits to businesses operating in the Irish market. Here are some advantages specific to HR payroll outsourcing in the Irish context:

  1. Compliance with Irish payroll regulations: The Irish market has specific regulations and compliance requirements related to payroll, including tax laws and social insurance contributions. HR payroll outsourcing reduces the risk of legal and regulatory issues
  2. Accuracy in payroll processing:
    We have specialised knowledge and expertise in processing payroll accurately. This includes handling tax calculations, deductions, pension contributions and other statutory requirements
  3. Time and resource savings:
    Outsourcing payroll functions allows businesses to save time and resources. This is particularly beneficial for small businesses and medium-sized enterprises (SMEs) with limited HR staff
  4. Access to expertise: Our outsourcing providers have in-depth knowledge of Irish payroll laws and practices. Your business can benefit without the need to hire and train in-house staff
  5. Confidentiality and security:
    Outsourcing payroll guarantees the confidentiality and security of sensitive employee information
  6. Reduced errors and discrepancies:
    Professional payroll outsourcing helps minimise errors and discrepancies in payroll processing. This prevents issues such as incorrect salary calculations or tax errors
  7. Scalability and flexibility:
    Payroll outsourcing services can scale with the growth of a business, whether your business is expanding or downsizing
  8. Statutory reporting:
    Payroll outsourcing providers are often responsible for generating and submitting statutory reports required by Irish authorities
  9. Focus on your core business activities
    By outsourcing payroll functions, you can redirect your focus and resources toward core business activities

Before opting for HR payroll outsourcing, businesses in the Irish market should carefully assess their specific needs and evaluate potential providers.

It’s crucial to choose a reputable outsourcing partner with a strong understanding of Irish payroll regulations and a track record of reliable service.

By partnering with HR Buddy as your outsourcing provider, your business gains access to expert knowledge in payroll and HR, as well as team of expert HR consultants.

How much does it cost to outsource payroll?

The cost of outsourcing your payroll will vary based on factors like the size of your organisation and additional services needed.

Some fully managed payroll services operate on a price per payslip or PEPM (Per Employee Per Month) basis.

For instance, a company with 1-25 employees may face an average charge of €6 per payslip.

Additional costs may include self-service options, extra service bolt-ons, pension considerations, set-up fees (charged per employee), managing payroll data, and integration costs for payroll and HR solutions.

We will provide a tailored quote based on your business needs. Contact us today on 064 669 8034 for a quote.

Can you run your own payroll?

It’s certainly possibly to manage the payroll process for your business.

However, running your own payroll involves complex processes, from PAYE registration to filing monthly returns with Revenue.

You must accurately calculate and deduct income tax, Universal Social Charge (USC), Pay Related Social Insurance (PRSI), and Local Property Tax (LPT).

Non-compliance may result in financial penalties and interest.

While it is possible to manage your payroll system independently (for example, through the use of payroll software) it requires meticulous attention to detail and adhering to deadlines.

Consider outsourcing payroll to experts like HR Buddy for peace of mind, time savings, correct payments and enhanced security.

Working with a HR payroll professionals means you will be compliant with ever-evolving Revenue regulations, allowing you to focus on your business.

Contact our team today

Many of our clients have found that outsourcing their payroll function was a transformative step for their business. Paying people accurately, on time and complying with legislative requirements is a fundamental part of any business, but involves several time consuming processes.

It not only streamlines processes but also ensures accuracy, compliance and real value for busy business owners.

When considering HR and payroll outsourcing, it’s essential to work closely with a partner who understands the unique needs of your business.

This expertise adds real value by ensuring that the payroll function is not only accurate but also aligned with the financial wellbeing of your organisation.

At HR Buddy, we provide a tailored outsourcing solution to meet your specific needs.

Use the contact form to book a call back and we can discuss how outsourcing payroll can benefit your business.

We also offer a wide range of generalist HR services, including employment contracts and bespoke HR consultancy. Speak to our team today.

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